Key Flex Field of HRMS

  Before defining a Business Group it is necessary to define all the Key Flex Field That are used in BG

Following are the Flex Field 

1. Grade Flex Field (Human Resources)
2. Job Flex Field (Human Resources)
3. Competence Flex Field (Human Resources)
4. Position Flex Field (Human Resources)
5. Cost Allocation Flex Field (Payroll)
6. People Group Flex Field (Payroll)

The sequence of implementation for each Flexfield is as follows:

Define Key Flexfield Segments

Define Flexfield Segment Values

Define Flexfield Value Sets

Define Key Flexfield Cross-Validation Rules

Define Key Flexfield Aliases

Freeze and Compile Key Flexfield Structure

Populate Flexfield value sets and list of values 

Flex field Qualifiers are mandatory for Competence Flex field ( Human Resources) and Cost Allocation ( Pay Roll) .

The important point which must do while defining flex fields is to Freeze and Compile  each and every Flex Fields after defining segments for it.

Grade Flex Field

Navigation : System Administrator→ Flex Fields→ Key → Segments

Query with "Grade Flex field" in the Flex field Title and the below window displayed with predefined flex fields to create your own Flex field for " Grade "

Give a name for your Grade structure or used the predefine structure and click on ‘Segments’ button

and define the Segments and Value Set according to your Organization Policies

Save and close the window.

Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.

After Defining the Segments and Value Set Now we enter the values in the value set

Navigation : System Administrator→ Flex Fields→ Key → Values

Check the Value Set Box Query the Value Set Name click on the find Button

The Column Have no value ,enter the value

Save and close the window.

Enter the Value in all the Value set using the same procedure

Job Flex Field

Navigation : System Administrator→ Flex Fields→ Key → Segments

Query with ‘Job Flex field’ in the ‘ Flex field Title’ and the below window displayed with predefined flex fields to create your own Flex field for ‘ Job ‘.

Give a name for your Job structure and click on ‘Segments’ button.

Define the Job structure for your Organization and check the required fields based on your requirement.

Save and close the window.

Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.

After Defining the Segments and Value Set Now we enter the values in the value set

Navigation : System Administrator→ Flex Fields→ Key → Values

Check the Value Set Box Query the Value Set Name click on the find Button

The Column Have no value ,enter the value.

Save and close the window.

Competence Flex Field

Navigation : System Administrator→ Flex Fields→ Key → Segments

Query with ‘Competence Flex field’ in the ‘ Flex field Title’  the below window displayed with predefined flex fields and you can create your own Flex field for ‘ Competence‘.

Define the Competence structure for your Organization and check the required fields based on your requirement.

Flex field Qualifiers are mandatory for ‘ Competence Flex field’.

Click on Flex field Qualifiers ‘ button and select Default Attribute Qualifier for the Competence .

Save and close the window.

Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.

After Defining the Segments and Value Set Now we enter the values in the value set

Navigation : System Administrator→ Flex Fields→ Key → Values

Check the Value Set Box Query the Value Set Name click on the find Button

The Column Have no value ,enter the value.

Save and close it

Put the values in the all value sets in the same way

Position Flex Field

Navigation : System Administrator→ Flex Fields→ Key → Segments

Query with ‘Position Flexfield’ in the ‘ Flex field Title’ and the below window displayed with predefined flex fields to create your own Flex field for ‘ Position ‘.

Give a name for your position structure or used the predefine structure and click on ‘Segments’ button

and define the Segments and Value Set according to your Organization Policies

Save and close the window.

Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.

After Defining the Segments and Value Set Now we enter the values in the value set

Navigation : System Administrator→ Flex Fields→ Key → Values

Check the Value Set Box Query the Value Set Name click on the find Button

The Column Have no value ,enter the value

Save and close the window.

Enter the Value in all the Value set using the same procedure

Cost Allocation Flex Field

Navigation : System Administrator→ Flex Fields→ Key → Segments

Query with "Cost Allocation Flex field" in the Flex field Title and the below window displayed with predefined 

flex fields to create your own Flex field for " Cost Allocation "

Give a name for your Cost Allocation Flexfield or used the predefine structure and click on ‘Segments’ button

and define the Segments and Value Set according to your Organization Policies

Flex field Qualifiers are mandatory for Cost Allocation ( Pay Roll) .

Save and close the window.

Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.

After Defining the Segments and Value Set Now we enter the values in the value set

Navigation : System Administrator→ Flex Fields→ Key → Values

Check the Value Set Box Query the Value Set Name click on the find Button

The Column Have no value ,enter the value

Save and close the window.

Enter the Value in all the Value set using the same procedure

People Group Flex Field

Navigation : System Administrator→ Flex Fields→ Key → Segments

Query with "People Group Flexfield" in the Flex field Title and the below window displayed with predefined flex fields to create your own Flex field for "People Group"

Give a name for your "People Group Flexfield"or used the predefine structure

Click on ‘Segments’ button

and define the Segments and Value Set according to your Organization Policies

Save and close the window.

Check the ‘Freeze Flex field Definition ‘ and ‘Allow Dynamic Inserts’ check boxes and Click on ‘Compile’ button.

After Defining the Segments and Value Set Now we enter the values in the value set

Navigation : System Administrator→ Flex Fields→ Key → Values

Check the Value Set Box Query the Value Set Name click on the find Button

The Column Have no value ,enter the value

Save and close the window.

Enter the Value in all the Value set using the same procedure